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Executive Secretary / HBI Corporate, Corporate Executive , Job #68-14

 

 

POSTING DATE: August 13, 2014
 
JOB#: 68-14
JOB TITLE: Executive Secretary
COMPANY: HBI Corporate, Corporate Executive
SCHEDULE: M-F 8:30 a.m. - 5:00 p.m. - overtime as needed
STATUS: Full Time, Hourly
 
QUALIFICATIONS:
 
  • Previous secretarial experience required; previous experience working with senior executive preferred
  • Excellent secretarial and administrative skills
  • Proficiency with MS Office (Word, Excel, Outlook)
  • Excellent typing, grammatical, composition, and telephone skills required
  • Cooperative attitude, sound judgment, flexibility, resourcefulness, and the ability to ensure strict confidentiality of information
  • Pleasant and professional in appearance and manner
  • High level of interpersonal skills; position requires poise, tact, and diplomacy
  • Ability to work late as needed
 
DUTIES:
 
  • Provide administrative support to the President & CEO, Hubbard Television Group and to the Executive Director, Hubbard Broadcasting Foundation by answering and directing incoming phone calls, sorting and distributing mail and facsimiles, typing and designing general correspondence
  • Interact with other departments and outside organizations, often at senior level
  • Handle confidential and non-routine information
  • Maintains extensive calendar of appointments (Microsoft Outlook); schedules meetings and travel
  • Plans and arranges for all logistical aspects of the company’s annual management meeting; provides onsite support during the meeting
  • Responsible for company monthly newsletter; gather information, ensure accuracy, proofread, format, distribute
  • Plan Company's annual children's holiday party
  • Other duties as assigned
 
PHYSICAL REQUIREMENTS:
 
Must be able to perform the essential functions of the job. The Company will make reasonable physical accommodations to facilitate the ability to perform essential job functions.
 
APPLY TO:
HUMAN RESOURCES DEPARTMENT
Job# 68-14
3415 University Ave
St Paul, MN 55114
Fax: (651) 642-4314
Email: apply@hbi.com
No Telephone Calls Please
AN EQUAL OPPORTUNITY EMPLOYER

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